Housekeeping Billing is a billing interface. In this module you will create invoice for Guest Laundry and Minibar consumption and settle in Room Guest Folio. Settlement is possible either in the same room where the invoice is raised or in any other Inhouse Guest Room.

In this module there are two tabs, First tab is for “Laundry” and second tab for “Minibar”.

Follow the below steps to generate and settle Laundry and Minibar bill:

1. Click on “Billing Room No.” to see the list of Inhouse Guest.
2. Select the Room No. where you want to generate the invoice. On selecting Room No., Guest Name will auto populate and along with that “Room Type, Arrival, Departure” will also auto populate. This is vice-versa on selecting “Guest Name”.
3. Click on “Add Service”, you will see a pop up box after clicking on this button.
4. In the pop up box select from the service listed and enter the no. of quantities required.
5. On entering quantities and services the price will update according to the required quantities.
6. After adding all the services click on create to add the list in the bill.
7. The total amount including tax will be shown in the right side box, where you can also provide discount if the guest is eligible for any kind of discount.
8. Click on “Save&Print” button to generate Invoice.

This pace is divided in two halves. In the first half you are generating the invoice and in the second half you will do the settlement.

Now in below steps we will talk about settling the invoice:

1. First title is “Open Checks” there click on “Room No.” field to select the Invoice that you want to settle and Guest Name will Auto-populate.
2. Second title is “Settle Checks” there click on “Room No.” field to select where you want to settle the bill.

On selecting room no. from Open Checks the same room no. will auto-populate in Settle Checks but if you want to settle in any other room then follow Step 2.

3. After select the correct room no. click on settle button and the invoice will be settled in Guest Folio.

You can now go to same Guest Folio to re-check the settlement.

Above what we discussed is about generating an invoice in manual method, and follow the same process for Minibar billing also in second tab. Laundry bill can also be auto generated. We have another module in our system called as Linen Management, in this module we have a sub module called as “Guest Laundry”. We will discuss about this module in details in the module itself but here let’s learn how to auto generate invoice from “Guest Laundry”.

1. In “Guest Laundry” you will find an action button to “Generate Invoice” Click on this button and the Invoice will get generated in Housekeeping Billing, you only need to settle the same invoice from here.
2. After the status is changed to “Receive from Laundry” the services will automatically shown in this module, to view this select the “Room No.” and the services will be displayed then click on “Save&Print” button.

These were the ways how a Laundry bill and Minibar can be generated and settled.

*******